Financial Specialist 2 - Job at Lane Community College in Eugene, OR

Financial Specialist 2

Eugene, OR

Posted 10 days ago

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Job Description

Posting Details

AA/EEO Statement

AA/EEO Statement:	Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities.
Veterans Statement	Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call . Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources, deneaultj@lanecc.edu, 541-463-3970 Lane Community College ensures that all documentation submitted to HR will remain confidential.

Position Information:

Posting Number:	240041
Job Title:	Financial Specialist 2
Applicant Notification:	Department Information Our Department is seeking to hire a Financial Specialist 2. Search Information Provide all documents as requested. A resume may not take the place of any section of the application. Transcripts are required for this position at the time of application. See the instructions below. Incomplete applications will not be considered. Application is used to determine the initial salary placement for selected candidates. All employment and education history will be considered.
Location:	Main Campus
Classification:	Financial Specialist 2
Position Type:	Classified
Anticipated Start Date:	Upon Hire
Salary/Wage:	Hourly
Salary/Wage Range:	$20.83 - $30.54 per hour (Classified Salary Pay Level 10)
Salary/Compensation Statement:	Hourly wage reflects an approximate annual salary of $43,319 - $63,529 New employees may not be placed on the salary schedule higher than any current employee in this classification with the same or greater number of years' relevant experience. Lane's robust package includes a generous contribution toward medical, dental and vision insurance, basic term life insurance, long term disability, vacation leave, personal time and paid sick leave. Lane Community College is considered a qualifying public employer for the purposes of the . Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the
Grant Statement:	This is a grant funded position. Continuation of position is contingent upon grant-funding.
Working Schedule:	Work hours are between 8:30 am - 5:00 pm, Monday thru Friday. Occasional evening and weekend hours may be required. Hours may vary depending upon department need.
FLSA:	Non-Exempt
Position Status:	Permanent
Full/Part:	Full-Time
Annual Schedule:	260 Day (12 Month)
Annual Schedule Details:
Quicklink for Posting:	https://jobs.lanecc.edu/postings/12571

POSTING TEXT

Posting Date:	04/26/2024
Closing Date:	05/12/2024
Applicant Pool:	No
Open Until Filled:	No

Required QUALIFICATIONS

Required Education:	Associate Degree in accounting, finance or related field.
Required Experience:	Two (2) years of experience in grant accounting, fund accounting, accounts receivable, accounts payable, billing, payroll or related field.
Licensure or Certification Requirements
Conditions of Employment:	The selected candidate must adhere to the guidelines of the Oregon Employment Department Confidentiality Handbook and pass a criminal background check per OAR 471-007-0220. Lane employees must work and reside in the state of Oregon at the time their work is being performed.

Preferred QUALIFICATIONS

Preferred Education	Bachelor's degree with coursework in accounting, finance, and/or bookkeeping.
Preferred Experience	Experience working with grant-funded programs. Previous experience in higher education or other not for profit organizations in finance and budget management. Accounting experience working with multiple funding sources. Depth, breadth, and variety of experience using Excel or similar programs. Office management experience.
Language Statement	We welcome multilingual applicants who can support and welcome all students.
Bilingual/Multicultural Statement:	Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education.
Equivalency Statement:	We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship, and/or service will contribute to the Lane mission of transforming lives through learning.
Position Purpose:	This position assists with budget development and ongoing monitoring for the multiple grants that fund Quality Care Connections. This position also provides administrative support to staff, instructors and students.
Essential Functions:	Essential Functions Review budgets of new contracts and recommend corrections if needed. Submit contracts to grantors for execution. Establish new contract budgets according to each contract. Monitor and review financial transactions and budgets as required. Create journal entries as needed for reconciliation of accounts. Initiate expenditure allocations to grand fund accounts. Initiate budget change requests as needed. Calculate salary projections for grant funded positions for the whole funding period and present the projections to the Program Director and Department Head. Monitor payroll allocations and create journal entries as needed for reconciliation of payroll accounts. Create payroll annual worksheets and PAF's for program employees. Track expenditures, create purchase orders, process invoices, monitor revenues. Review and process travel expense reimbursement requests, review p-card statements and expenditures. Monitor Touch Net online payments. Process vendor setup. Oversee office supplies; order supplies, storage of equipment. Oversee office equipment maintenance. Create Megamation work requests when needed. Submit and monitor printing and graphics orders. Take and write the staff meeting minutes. Submit motor pool rental requests. Plan and carry out special projects for department lead workers and supervisor. Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students. Other duties as assigned. Equity and Inclusion Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities. Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status. Must demonstrate an active concern for meeting the needs of students, staff, and the public. Actively assist with ADA compliance in conjunction with Lane Community College's Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities.
Supervision Statement:	Reports to and works under the general supervision of a division/department chair or other supervisor. Work is performed independently according to college and department policies, State and federal rules or regulations. A manager or program coordinator may assign work, provide work priorities and be available to answer questions or troubleshoot problems on a daily basis. Work is reviewed to assure conformance with policies and by results obtained. This position may have responsibility to assign tasks, provide priorities, train and monitor the work of office support specialists, student assistants and volunteers.
Physical Demands/Working Environment:	This position works indoors and is exposed to usual office working conditions that includes office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee be able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. Work may require transporting materials up to twenty-five (25) pounds. Work safely.
Knowledge Skills and Abilities:	Knowledge of and Skill in: Generally accepted accounting/bookkeeping principles and procedures in accounts payable/receivable, billing/collections or payroll Federal and State grant/contract regulations Non-profit fund restrictions General office procedures and practices College fiscal policies and procedures Spreadsheet, database and word processing software and automated accounting/billing systems Financial analysis and report preparation Ability to: Analyze and make decisions on complex bookkeeping problems Interpret and apply College fiscal policies and applicable State and-federal regulations to the work Initiate and implement more efficient procedures Keep accurate financial records and provide an audit trail Work under pressure and meet deadlines Operate a ten-key calculator by touch Operate other office equipment such as computer, printer, and copier Maintain confidentiality of records Pay attention to detail with a high degree of accuracy Work independently and make decisions Perform arithmetic computations Communicate effectively orally and in writing Organize and prioritize work Maintain effective working relationships with students, staff, administrators, board members, vendors and outside agencies Train, schedule and assign work to others as required by the position Handle conflict situations and keep focus on facts and problem resolution Drive a car as required by the position Work safely Provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes
Applicant Instructions:	Applicant Instructions Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties. Resume / Curriculum Vitae (CV) may not take the place of any section in the application. Required Documents To be considered a candidate for this position, all of the following must be included in the application package: Application - Complete and submit online via the applicant portal. Resume - Comprehensive of experience, education, and accomplishments. Cover Letter - Clearly detailing how you meet the qualifications for the position. Transcripts - See instructions below. If applicable: DD214 - Veterans, please fax, e-mail, or mail your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Jill Deneault, deneaultj@lanecc.edu, Fax: 541-463-3970 Additional Documents and Letters of reference are not accepted. Questions? For assistance with the online application call Human Resources at 541-463-5586. For position questions contact Jill Deneault, deneaultj@lanecc.edu. How to monitor your application: Enter recruitment@lanecc.edu into your Safe Senders list. Notifications will be sent toward the end of the search process. Visit your Employment Opportunities account. The main page will show your status in the search. Positions close at 9:00 pm.
Transcript Instructions:	Transcripts are Required In order to be considered for the position unofficial transcripts must be provided. Upload transcripts in the Optional Document section, fax, email, or mail to: Lane Community College Human Resources Posting#240013 , Attn: Jill Deneault 4000 E. 30th Ave. Building 3, 1st floor Eugene, OR 97405 Fax: (541) 463-3970 Email: deneaultj@lanecc.edu
College and Division Information:	College Information The goal of Lane Community College is to help students achieve their dreams and transform lives through learning. The faculty and staff are dedicated to helping students succeed. Lane partners with businesses in the community to help shape the current and future workforce. Lane is a learning-centered community college that provides affordable, quality, lifelong educational opportunities. History Lane was founded in 1964 by a vote of local citizens, and the main campus opened in 1968. The college was a successor to the Eugene Technical-Vocational School that was founded in 1938. Lane has received many awards and accolades for its innovative programs and high quality instruction. The college is a member of the League for Innovation in the Community College. One of the advantages of working Lane is living in the area. Lane's main campus is in Eugene, a city known for its quality of life and for being the home of the University of Oregon. Eugene is home to more than 153,000 people and neighboring Springfield has more than 57,000 residents comprise the second largest population center in the state. Eugene and Springfield are nestled in the Willamette Valley between the Pacific Ocean and the Cascade Mountains. Some peaks in the Cascade Range can be seen from main campus. The area's scenic mountains, forests, rivers, lakes, and coastline offer many opportunities for outdoor adventures or for just sitting back and enjoying the view. See what's new at (link is external).
Union Association:	LCC Employees Federation (Classified)

Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for women, minority, veteran and disabled candidates.

Job Summary

Company

Lane Community College

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Education

Associate Degree

Required Experience

2 years